The Smart Prague 2030 Action Plan was approved by the resolution of Prague Council nr. 2652 on 30. 11. 2020 and serves the needs of The Capital City of Prague. Its main aim is to make more comprehensible planned projects in the Smart City area across city organizations and TCCP.
The Smart Prague 2030 Action Plan follows the conception of Smart Prague till the year 2030 which originated in 2017 and was sanctioned by the resolution of Prague City Assembly nr. 29/59 on 14. 9. 2017.
The Smart Prague 2030 conception founded key areas with respective thematic spheres which define basic requirements for implemented projects. These cannot however fully cover the need for determining short-term and medium-term targets for the realized projects.
For that matter, the Smart Prague 2030 Action Plan as a document has been elaborated which contains a set of projects and ideas in the Smart Prague area which can be implemented till the year 2030 and at the same time tilts rules for stipulating the success rate of their implementation. Including a project or an idea in the action plan does not imply that a particular project must be implemented. The requirement for the necessity to be sanctioned within regularly set procedures still holds be it within individual organizations or TCCP. Before their realization, a detailed socio-economic, legislative and procedural evaluation is a requisite.
The Action Plan allows for these projects and ideas to be aggregated into one document for all city organizations which have participated in its formation. Thanks to this it is possible to have a whole overview of particular Smart Prague projects which TCCP and respective city organizations are planning or consider implementing till the year 2030.
Outside this, the action plan contains evaluation indicators for individual Smart Prague areas with an estimation of the target state of their implementation. Particular project plans and ideas are further split up into singular groups per their focus and if it is known, they include gross cost estimation and implementation time projection. This makes it possible for individual Smart City development expectations to be better adjusted.
The Smart Prague Action Plan is an animated document. Concerning the fact that the majority of Smart Prague is interconnected with areas of development and innovations final enumeration of projects which can be in the Smart Prague area implemented cannot be done at the moment specified. Because of that, there is a presumption of an annual update. Within this update, the state of already enlisted projects and ideas will be reviewed and new projects and ideas are to be added.
Operator ICT fills a project manager role during the whole process, coordinates and evaluates the Smart Prague conception as well as the action plan across the capital city whilst involving other city organizations. City bodies which utilize primarily recommendations of the Committee of Prague City Council for Smart Cities Concept Development in The Capital City of Prague, or as the case may be of the Commission of Prague City Assembly for IT and Smart City, decide upon Operator ICT projects realization.
In view of the fact that Smart Prague arrangements aim, among other things, at clean, ecologically favourable and sustainable metropolis the Smart Prague 2030 Action Plan is being prepared as well in accordance with the climate commitment announcement as sanctioned per the resolution of Prague City Council nr. 1334 on 17. 6. 2019. Prague City Council approved by aforementioned resolution a climate commitment, i.e. to decrease CO2 emission in The Capital City of Prague at least by 45% till the year 2030 (in comparison with the year 2010) and thus to achieve zero CO2 emissions till the year 2050 the latest.
The Smart Prague 2030 managerial structure serves for securing the preparation and authorization of the 2030 action plan and subsequently for its fulfilment evaluation and update securing.
Within the managerial structure of the action plan proceeded from already existing entities. The base is the Smart Prague Work Group which was founded by Operator ICT in 2017. Amidst its founder members are Operator ICT, Prague Public Transit Company (PPTC), Regional Organizer of Prague Integrated Transport (ROPIT), Technical Road Administration (TRA), units of the Integrated Emergency System (Fire Brigade Emergency Squad of TCCP, City Police, Emergency Medical Service of TCCP, Prague Institute of Planning and Development (PIPD, Trade Center Prague (TCP), Prague Information Service (later renamed to Prague City Tourism – PCT), Prague Services, Prague Exhibition Grounds and Prague City Hall representatives. Right after its foundation, it was joined by The Capital City of Prague Technologies city company (TCCPT) as well as PRG.AI nonprofit initiative which interconnects students, teachers, scientists, entrepreneurs, investors and many other actors with the aim of active cooperation, top-class basic and applied research support and product and services development in the artificial intelligence area. The workgroup has been further enlarged by the Prague City Hall unions’ director in which case the biggest intersection with the Smart Prague conception has been identified. Opening meetings of the workgroup regarded familiarization of the group members with the Smart Prague conception, OICT activities and the Smart Prague project management office where particular projects leading to the city smartification presentation took place. Primarily basis of the Smart Prague workgroup is cooperation and respective actors actions coordination and approximately four times a year getting together. Reciprocal notification about projects and updates of singular organization within this workgroup lead to more effective communication within the city. The workgroup is further subdivided into particular workgroups per thematic fields with the fact that the Data area penetrates all areas and from the point of view of its character, rather per number and focus of projects were groups People and Urban Environment and Attractive Tourism joined. On this basis in Autumn 2019 a first draft of the Smart Prague 2030 document originated which was subsequently checked within particular workgroups.
The Smart Prague Action Plan 2030 and its updates are discussed by the Committee of Prague City Council for Smart Cities Concept Development in The Capital City of Prague and after that these documents are approved by Prague City Council.
OICT consultative body for the action plan is Smart Prague Council which provides feedback to OICT as to a coordination subject concerning the sanctioned Smart Prague conception.
Submitting of the Smart Prague Action Plan to the Committee of Prague City Council for Smart Cities Concept Development in The Capital City of Prague and the Prague City Council is intended to be once in a year or two. Members of the committee and the council will thus be kept posted about projects’ development and will be able to follow up measurable targets’ assessment.
The whole organizational structure is displayed on the following image:
There are mentioned in aggregate respective projects and ideas of city organizations and Prague City Hall in the 2030 action plan within particular Smart Prague areas. The main difference between a project design and an idea is the level of elaboration of a project. Hereinafter more detailed specifications are defined.
A project design is a document that serves for the presentation of a particular project and is given an account by hereunder stated information (if available):
The project’s design is built in a time when it is known that steps leading to the implementation of a given project had been realized or specific information about the project is known and it is considered feasible. That does not mean that the project’s implementation has already been sanctioned. The organization which is willing to implement the project has however more accessible information and the aim is no longer in the stage of consideration or basic research.
An idea or ideanote is a thought or concept on which a relevant organization ruminates that it could be implemented but so far nor or at least minimal actions leading to its transformation into a project design have been exerted.
An ideanote serves for the project’s record as to bear its potential in mind and could thus be discussed and further developed. It is presented within the action plan by hereinafter stated information (if available):
Due to the fact that data area blends through all Smart Prague areas only the Golemio project is stated under the data area and other projects which are interconnected into the data area are part of other Smart Prague areas.
The data platform of The Capital City of Prague – Golemio is a complex of technical tools for integration, storing, visualizing and providing data and at the same, it is a team of experts on city-data. The aim of the Golemio data platform is to provide high-quality IT services to the city hall and municipal parts in the Smart City area data processing. More information can be found here.
Besides the Smart Prague 2030 Action Plan typecasts particular projects and ideas, it thus comprises selected measurable indicators for determining whether the Smart Prague conception fulfilment is being implemented successfully or not. These measurable indicators are determined for those areas in which case enough information for determining of these measurable indicators that these indicators could be determined are presently at hand.
KPI present a measurable value demonstrating set aims fulfilment success rate during the time, specifically it shows accomplished aims within the Smart Prague 2030 conception fulfilment.
Even KPI should be SMART and are set following this principle.
|Abbreviation||Meaning and the Smart Prague Action Plan nexus|
|Specific||Quantities should be specific – specifically reflect a given aim and enable following its attainment. As much it should be sufficiently defined, for instance by time demarcation. For orientation of all participants, it is better to work with the „web attendance for past month“ parameter than just with the „web attendance“ value.|
|The indicators are based on the Smart Prague Index yearbook|
|Measureable||Given the fact that KPI check aims’ measurability, they must opt for in such a way that they would be measurable – meaning that in respective time frame their value is traceable.|
|Indicators are set that the final value is measurable.|
|Acceptable / Agreed on||All goals and their indicators should be acquiesced by all company units.|
|Indicators were chosen after mutual agreement of all given city companies and the Prague City Hall.|
|Realistic||A vision should be chosen to be at the same time reachable but its realization would at the same demand efforts to be made. Failing that it would not be a motivation. KPI thus should reflect it realistically.|
|Indicators were chosen after mutual agreement of all given city companies and the Prague City Hall.|
|Time Specific / Trackable||Fitting into a time table is per se crucial. The sole parameter must be time-measurable. At the same time, it should be planned how frequently will the KPI measuring and values reporting proceed.|
|The indicators apply to the year 2030, that is, till the Smart Prague conception duration.|
When setting up respective aims and supplementary indicators of the 2030 action plan it was grounded in the actual state of affairs in particular areas per the data contained in the Smart Prague Index and from information provided by individual managing organizations.
By each and every indicator a guarantor is being set, i.e. an organization that is managing the respective indicator and is thus responsible for its fulfilment. As a point of departure values from the years 2017, 2018 and 2019 are used (if applicable) per the information covered in the Smart Prague Index with the determined goals, to which level of values should the given Smart Prague area arrived at till the year 2030 in following implemented projects included in the 2030 action plan. These goals were consulted with respective managing organizations and stand for an expert, tentative target state estimation in the year 2030.
Thanks to goals thus being set progress can be annually followed within the whole fulfilling of the 2030 action plan. The determined goal can thus be monitored every year. Supplementary indicators are related to a particular aim and follow the direction it is heading to.
As an example, 3000 charging points as an aim a supplementary indicator can bet he amount of used up electric power. We can thus track in time whether the determined aim is being fulfilled, i.e. how many charging points are wired up every year and the amount of used up electric power. The charging infrastructure utilization ratio can be estimated based on this.
Within The Smart Prague 2030 Action Plan exists a surmise of regular updates of particular aims and supplementary indicators per actual development in a given time, as well as particular assessments of these aims fulfilling.
On the list of KPIs – measurable aims is stated:
For The Smart Prague 2030 Action Plan fulfilment consecutive supporting procedures as for instance space for Innovation, adjusted legislation and subsequent promotion and education in the Smart Prague area are important.
Managing projects in the Smart Prague area is currently running in the Smart Prague project office within OICT as within respective city organization and in sectional extent at Prague City Hall level. Particular processes coordination is lead according to the succession stated in parts 2.4, 2.5 and 2.6 of the 2030 action plan. In the Smart Prague 2030 area, there are also suggestions from the public worked upon (for example via the web interface www.smartprague.eu I have an Idea, mobile application Změňte.to, and the like).
For fulfilling The Smart Prague 2030 Action Plan it is suggested for the future that an Innovation centre for the Smart Prague area is to be founded for that except the implementation stage of respective Smart Prague projects even their preparatory innovative stage would be detected.
The Smart Prague innovative centre should be a creative place for Smart Prague projects ideation, sharing and projects presentation as well as technological trends, networking and coworking. It should be a place where ideas are being centralized, a projects accelerator utilizing innovative management which will be provided by a team of innovative managers and other experts to a broad audience of users whose aim will be to seek smart projects’ realization potential.
Smart legislation is connected with the issue that despite technologies being the best one can achieve or is capable of saving finance and time expenses there is no place for it in legislation. It is thus inevitable to cover this agenda greatly that The Capital City of Prague would be supported by these stimuli and could solve it at the level of the state.
Demonstratively several examples of legislation measures blocking or degrading the most modern technologies utilization, or their implementation technologies employment would be supported can be stated:
With the Smart Prague area development, a promotion part and thus as well public education for modern technologies utilization are interconnected. In many cases a new technology finds its way amidst users quite fast, failing that you have to approach a user with the technology directly that she can try that it works properly and will alleviate here movement in a city or spare time. This same applies to public transport which prospects for the most effective solutions.
On average, neglected communication and deficient marketing support are to be blamed for many innovations’ bogging down. Popular forms of communication and education are for instance gamification in a mobile application (i.e. in the area of power consumption, CTS, various forms of education events etc.) Or it can bet the case of various forms of presentation (in streets, at exhibitions, public debates etc.).
For The Smart Prague 2030 Action Plan fulfilment communication to the public and respective solutions’ users is thus crucial.